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28/10/2024 • by Alice P
Access control systems improve security measures for businesses, safeguarding valuable assets like hardware and data.
By implementing door entry systems that use fobs, cards, or PINs, companies can effectively protect their premises from unauthorised access and potential theft.
These systems are particularly beneficial for offices and other business environments, providing a layer of security. This article will break down what an access control system is, the benefits of installing one, and the types of systems available.
An access control system is designed to monitor and control access into a building.
Doors fitted with an access control system require a form of valid credential to gain access. This valid credential can be in the form of:
A key card,
A key fob,
Biometric data,
or PIN.
Many access control systems work by installing an electromagnetic lock on a door. If required, these electromagnets can be applied to every door within a building.
Alongside the locking mechanism, a reader or keypad is installed close to the door. A reader is designed to respond to a key or fob whereas a PIN is entered into a keypad.
There are three popular types of access control seen in offices. The most frequently used are either key cards, fobs, or keypads. Each of these has various benefits and drawbacks for the user and organisation.
With a key card entry system, employees have their own key card. To gain access to an area, the user taps their key card onto the receiver. These cards contain a programmable chip or magstripe that can grant or restrict access.
Key cards are commonly used throughout offices. They are a popular choice as they double up as ID. Many businesses print information on these cards which identifies the employee. These cards can be designed to include employee job role, photograph, and company information, acting as another layer of security.
Key cards have their benefits and drawbacks. While they’re easy to program and good value for money, employees tend to damage or misplace cards.
Key fobs can be programmed just like key cards. The only difference between a key card and a key fob is the form. Key fobs are smaller than key cards and can be easily clipped onto a set of keys.
While these fobs tend to have a lifetime guarantee, they do not display identification. This may be necessary for large organisations. Moreover, key fobs tend to be more expensive than key cards, however, they have a longer durability.
An access control system that utilises a keypad uses a PIN system. The advantage of this system is that employees have no physical key or card to damage or lose. However, gaining entry will take much longer, which isn’t suitable for offices with a large number of employees. In addition, keypads may wear away with usage.
A PIN entry system is suitable for either small offices or where a single door requires an access control security measure.
There are several methods of authorising access for employees. Each type is designed to suit the different needs of the business.
The different access control systems alter the way information is used to grant access to a space. Some may be more complex but offer greater, long-lasting control. Others are simpler to operate but require manual updates.
An attribute-based access control model authorises access based on attributes based on the user.
Attributes can include a job title, a file type, or a security clearance level. This system can also alter the accessibility of a space depending on the location or time of day.
This system also allows business owners and/or organisations to create security policies that can change depending on the business’s needs. This system is great for teams of people who will be constantly changing and growing.
When utilising a role-based access control (RBAC) method, each user is assigned a role, for example, this could be the user's job function, i.e. “sales manager”.
Unlike an attribute-based access control system, an RBAC is less customisable. However, it is suitable for companies with many employees who have the same roles. For example, if a company has many customer service roles and only requires access to the customer support department.
Rule-based access control provides access based on pre-defined rules and is modelled on the concept of “if this, then that” programming.
For example, if the time is between 08:00 AM and 06:00 PM, grant User 1 access. Rule-based access control can be suitable for a number of situations, including guest visitors. For instance, after a time period, the granted access expires.
Control of office space. This can be fitted inside the building and installed by the entrance of the office.
On outside gates and barriers.
To restrict access to server rooms or other storage areas of important private data.
Greater Control: Door entry systems can help manage who enters and leaves the building. As a result, there is a reduced risk of any unwanted visitors.
Restrict Access: Prevent employees from entering unauthorised areas.
Flexibility: An access control system is an intelligent device. This means access to a room is flexible and can be changed whenever. If a worker’s schedule changes or someone new needs access these can both be modified simply.
In the event of a fire, the access control system can be integrated and programmed to unlock if your fire alarm system is activated. In addition, it is important to install a door release button, for use in the event of an emergency.
Read more on using access control with fire doors.
Improves office security - prevents the risk of theft.
Effectively controls access to private areas.
Removes the inconvenience of constantly needing multiple keys for one space.
The keys used for access can quickly be blocked if lost. This removes the risk of a lost key being used by an intruder.
Automatically unlocks doors in the case of a fire to allow fast evacuation.
Business owners must be proactive in maintaining their building and worker's safety. Workers need to feel protected whilst also having the ability to move through office spaces freely. Access control systems are a great way to do this.
These devices are made for owners to have control over their space without compromising the convenience of a regular key card. Access control systems are also a proactive step towards good fire safety. They allow those involved in a fire to be found quickly.
They also stop dangerous smoke from circulating whilst still allowing workers to safely evacuate. Overall access system controls are a great tool to provide business owners control over the privacy and security of their space.
At Fire Detection Shop we supply a range of access control equipment suitable for small, medium and large offices. We stock well-known brands such as Paxton and ACT.